Event

How to Organize a Perfect Birthday Party?

Event Manager / January 15, 2018
perfect birthday party

Birthdays are really special occasions meant to celebrate and express your love and care for your near and dear ones. A birthday is a perfect occasion to convey your near and dear ones the worth and importance they carry in your lives.

Hosting a perfect birthday party for your near and dear ones is both an exciting and challenging endeavor since you need to pay heed to a number of aspects for hosting a remarkable, memorable and magnificent birthday bash.

For all those who are witnessing a difficulty in hosting a perfect birthday party for their near and dear ones, we have brought forth some of the best tips that will help you host a memorable and remarkable birthday bash for your near and dear ones.

Top Tips for Hosting a Perfect Birthday Party

Here is the list of the top and some of the best tips for hosting a perfect birthday party for your near and dear ones:

1. Picking up an Exciting Theme: One of the best ways of hosting a perfect birthday party for your close ones is to host theme-based parties. Pick a theme considering the age group, popularity trends and the tastes and preferences of the person for whom you are organizing the party.

You can consider going with Bollywood/Hollywood-style themes, retro themes, decade, destination, masquerade, Halloween theme, disco themes, beach party theme or any other exciting theme that will add fun, joy, and excitement to the bash.

Consider incorporating the theme in costumes, decors, food, lighting, and music. Choosing the right theme is essential since it dictates the choice of venue, food, decors, music and other elements.

2. Plan a Budget for the Party: You must plan a budget that you wish to spend on hosting the birthday party and you must break down each element of the party such as venue, decorations, food, music, games, and activities and decide the amount to spend in each area.

Choose the venue, food, decorations, music and other elements wisely to ensure sticking to the birthday party budget and not incurring any additional expenses.

3. Determine a Date and Time for the Party: Pick up a date and time when the person for whom you are organizing the birthday bash and your anticipated guests are likely to be free. Check the schedule of the person for whom you are hosting the birthday bash to determine the date and time when will be likely to be free.

4. Build your Guest List: You need to decide whom you will like to invite to the party and must create a guest list incorporating your close friends and relatives. Determining your guest list or arriving at an approximate guest size is essential at the beginning since it dictates the choice of venue, decors, food and beverage requirements and other aspects.

5. Hire Event Planners: Hiring event planners is an excellent way to organize the perfect birthday party for your close ones and keep away the stress involved in planning the party. Event planners save you massive expenses and time since they are familiar with the areas where costs can be cut and have a well-established network of vendors by which they can get you attractive deals and discounts. You run the risk of being overcharged for services and may not get discounts and deals when you approach the vendors individually.

The expertise and experience of event planners help them host the perfect and memorable birthday parties by blending the right elements together.

You can get fabulous, perfect and memorable birthday events organized at highly affordable prices from the best event planners in Delhi through the following link.

6. Create a party ‘To-Do’ list: It is wise to create a birthday party ‘to-do’ list in which you must list all the tasks and activities to be undertaken for hosting the perfect birthday party. Maintaining a list of all tasks and activities that need to be performed will ensure that every little aspect is covered and nothing is left out.

7. Pick the Right Venue for the Party: Depending upon the theme and the guest size, you can consider picking conventional venues such as hotels, resorts, restaurants, banquet halls, disco, clubs, lounges, cafes, etc or opt for unconventional venues such as poolside, beachside, lawns, parks, etc.

Research different venues online and prepare a list of prospective venues you wish to go ahead with. Visit each venue to see whether it matches your requirements, tastes, and preferences.

Make sure to book the venue that matches your tastes and preferences well in advance usually several months before the party date as otherwise, you may not get a venue according to your tastes and preferences if you get late and may have to adjust with whatever option is available.

8. Pick the Right Decors, Lighting, and Seating for the Party: Decorations and lighting hold the potential for adding extravagance and grandeur to the birthday bash. The choice of right decors, lighting, and seating is essential to hosting a memorable, magnificent and phenomenal birthday bash.

The choice of party theme will dictate the decors, lighting and seating options you utilize while hosting the birthday bash.

It is wise to boost the mood, look and feel of the birthday bash by using electric candles, LED lights, lasers, balloons, streamers, pendant lights, fixtures, chandeliers, inflated helium balloons, centerpieces, flower arrangements, impressive vases, confetti, lanterns, impressive tablecloths, garlands, etc.

Search online for decor vendors that provide services matching your expectations and prepare a list of the ones with whom you plan to go ahead with. Meet decor vendors, get quotes from them and pick the right decor vendor after comparing the different vendors in terms of their prices, services, quality, proposals, etc.

Consider picking seating options that go well with the theme of the party.

9. Plan the Right Menu for the Party: You must create a menu incorporating the food and beverages you wish to serve your guests with at the birthday bash. Design a menu that goes well with the theme of the party.

Consider incorporating items such as sandwiches, burgers, cupcakes, desserts, hotdogs and delectable snacks, soft drinks, coffee, tea, etc in case the birthday bash will last only for an hour or two and stick to a more detailed meal in case the party lasts for several hours.

Plan up your beverage menu wisely and limit the use of alcohol and liquor to keep your guests’ intoxication levels down.

Design a menu considering the party theme, popularity trends and the tastes and preferences of your guests.

You can either hire a caterer and ask him to design an exquisite and delectable menu for the birthday bash or order/purchase the food and beverages directly from restaurants and food hubs.

10. Plan the Music and Dance Stage Set Up for the Party: Music and entertainment are the best means to add fun, excitement, and joy to a birthday bash. Music serves to set the mood for the party and enriches the feel and aura of the birthday bash.

Create your playlist adding some of the best party songs and rocking numbers that will keep them enthralled and bring them to the dance floor. Search for the DJ bands in your area online and compare them in terms of prices and services. Book DJ band well in advance for your birthday party.

You can also ask your friends to deliver live dance and singing performances at the party. Build a playlist incorporating classy and rocking numbers, western music and background music and share with your DJ band.

Set the right mood, aura, and ambiance at the birthday bash by picking the perfect music.

11. Plan the Party Games and Activities: Add fun, excitement, and joy to the birthday bash by incorporating funny games and activities in the birthday party.

Keep the guests enthralled and entertained by playing games such as elephant Tug-of-War, musical chairs, Dumb Charades, reverse charades, ‘name that tune’, ‘guess who?’, dance and singing contests, quiz contests, etc.

You can add the elements of humor and fun to the birthday bash by incorporating comedy performances/stand-up comedian performances, imitations, solo and group dance and singing performances, acting performances, ramp walks and role plays to make the birthday party memorable and phenomenal.

You can consider incorporating funny party games and activities to make the birthday bash memorable, splendid and phenomenal.

12. Tracking Progress and Follow Up: You must track the progress of all tasks consistently to ensure that the birthday party proceeds smoothly and perfectly. Communicate with all the stakeholders and vendors regularly, clearly and concisely to ensure that they deliver their services at the correct time and venue.

Track progress of all your efforts constantly to ensure hosting a memorable, remarkable and splendid birthday bash.

Conclusion: We hope that going through this blog will definitely familiarize you with some of the best tips for hosting the perfect birthday party.

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